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    Aging & Disability Resource Connection

    The California Department of Aging (CDA) administers programs that serve older adults, adults with disabilities, family caregivers, and residents in long-term care facilities throughout the State. These services are provided locally by contracted agencies. This webpage is intended for those who provide, or seek to provide, Aging and Disability Resource Connection (ADRC) services.


    For Providers & Partners - ADRC Program Overview
    For Consumers - Aging and Disability Resource Connection
    For Providers & Partners - Program Narrative and Fact Sheets
    NEW - For Public Comment - ADRC Designation Criteria
    ADRC Strategic Plan

    Designated & Emerging ADRCs

    Aging and Disability Resource Connection Status AAA Core Partner ILC Core Partner Additional Core Partner
    Alameda County Emerging Alameda County Area Agency on Aging Department of Aging & Adult Services Center for Independent Living (CIL) and Community Resources for Independent Living (CRIL)
    Butte and Glenn Counties Emerging AAA PSA3 Passages Disability Action Center
    Central Coast (Santa Barbara and San Luis Obispo Counties) Emerging Central Coast Commission for Senior Citizens Independent Living Resource Center, Inc.
    Central and South Los Angeles Designated City of Los Angeles Department of Aging Communities Actively Living Independent & Free (CALIF) 211 LA
    Humboldt County Emerging Area 1 Agency on Aging Tri-county independent Living
    Imperial County Emerging Imperial County Area Agency on Aging Access to Independence of San Diego, Inc.
    Kern County Designated Kern County Aging & Adult Services Independent Living Center of Kern County (ILCKC)
    Marin County Designated Marin County Adult & Aging Services Marin Center for Independent Living (MCIL)
    Monterey County Designated AAA Division Department of Social Services County of Monterey Central Coast Center for Independent Living (CCCIL)
    Nevada County Designated Agency on Aging Area 4 (AAA4) FREED, Center for Independent Living
    Orange County Designated Orange County Office on Aging Dayle McIntosh Center for the Disabled (DMC)
    Placer County Designated Agency on Aging Area 4 (AAA4) Placer Independent Resource Services, Inc. (PIRS)
    Riverside County Designated Riverside County Office on Aging Community Access Center (CAC)
    Sacramento County Emerging Area Agency on Aging 4 Resources for Independent Living ACC Senior Services
    San Francisco County Designated San Francisco County and City Department of Aging & Adult Services Area Agency on Aging Independent Living Resource Center (ILRC-SF) Institution on Aging-Community Living Fund
    San Benito County Designated Seniors Council of Santa Cruz and San Benito Counties Central Coast Center for Independent Living (CCCIL) Jovenes de Antaño
    San Bernardino County Designated San Bernardino County Department of Aging & Adult Services Rolling Start, Inc. (RS)
    San Mateo County Emerging San Mateo County Aging and Adult Services PSA 08 Center for Independence of Individuals with Disabilities
    Solano County Emerging Napa/Solano Area Agency on Aging Independent Living Resources of Solano and Contra Costa Counties
    Sonoma County Emerging Sonoma County Area Agency on Aging Disability Services and Legal Center
    The Mother Lode (Amador/Calaveras/Tuolumne/Mariposa Counties) Designated Area 12 Agency on Aging Disability Resource Agency for Independent Living (DRAIL)
    Ventura County Designated Ventura County Area Agency on Aging Independent Living Resource Center (ILRC-SB)
    Yolo County Designated Agency on Aging Area 4 (AAA4) Resources for Independent Living (RIL) Yolo Healthy Aging Alliance
    Yuba and Sutter Counties Designated Agency on Aging Area 4 (AAA4) FREED, Center for Independent Living

    Membership

    ADRC Advisory Committee Membership Application Form
    ADRC Advisory Committee Membership Roster
    ADRC Advisory Committee Charter

    Meeting Dates

    ADRC Advisory Committee Meeting Dates 2022

    Meeting Materials

    September 16, 2022

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://us06web.zoom.us/j/88613565899?pwd=NU5BaEZDbGEvS0c3ODVXeW8xUTJaQT09 or
    ii. Dial by your location: (669) 900-6833 (Meeting ID: 886 1356 5899 and Passcode: 512062)

    Meeting Materials:

    July 15, 2022

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://us06web.zoom.us/j/88613565899?pwd=NU5BaEZDbGEvS0c3ODVXeW8xUTJaQT09 or
    ii. Dial by your location: (669) 900-6833 (Meeting ID: 886 1356 5899 and Passcode: 512062)

    Meeting Materials:

    May 20, 2022

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://us06web.zoom.us/j/88613565899?pwd=NU5BaEZDbGEvS0c3ODVXeW8xUTJaQT09 or
    ii. Dial by your location: (669) 900-6833 (Meeting ID: 886 1356 5899 and Passcode: 512062)

    Meeting Materials:

    March 18, 2022

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://us06web.zoom.us/j/88613565899?pwd=NU5BaEZDbGEvS0c3ODVXeW8xUTJaQT09 or
    ii. Dial by your location: (669) 900-6833 (Meeting ID: 886 1356 5899 and Passcode: 512062)

    Meeting Materials:

    January 21, 2022

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://us06web.zoom.us/j/88613565899?pwd=NU5BaEZDbGEvS0c3ODVXeW8xUTJaQT09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 886 1356 5899 and Passcode: 512062)

    Meeting Materials:

    November 19, 2021

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/95016923629?pwd=cEhhV2RCTlRERkJJK3phMmRYTVpIQT09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 950 1692 3629 and Passcode: 175500)

    Meeting Materials:

    September 17, 2021

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/95016923629?pwd=cEhhV2RCTlRERkJJK3phMmRYTVpIQT09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 950 1692 3629 and Passcode: 175500)

    Meeting Materials:

    July 16, 2021

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/95016923629?pwd=cEhhV2RCTlRERkJJK3phMmRYTVpIQT09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 950 1692 3629 and Passcode: 175500)

    Meeting Materials:

    May 21, 2021

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/95016923629?pwd=cEhhV2RCTlRERkJJK3phMmRYTVpIQT09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 950 1692 3629 and Passcode: 175500)

    Meeting Materials:

    March 19, 2021

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/95016923629?pwd=cEhhV2RCTlRERkJJK3phMmRYTVpIQT09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 950 1692 3629 and Passcode: 175500)

    Meeting Materials:

    January 15, 2021

    Time: 9:00 AM - 12:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/95016923629?pwd=cEhhV2RCTlRERkJJK3phMmRYTVpIQT09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 95016923629)

    Meeting Materials:

    October 16, 2020

    Time: 11:00 AM - 3:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/96663361483?pwd=TUFpenQ4ZkZ5aEh6OVVKOUYyL2s1dz09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 96663361483)

    Meeting Materials:

    August 21, 2020

    Time: 11:00 AM - 3:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/95310576825?pwd=dlNtY2xrWGZ6a1RtWXl6Y2JhZ0FKdz09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 95310576825)

    Meeting Materials:

    June 19, 2020

    Time: 1:00 - 4:00 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/98067777824?pwd=MWFxN2VlTUFRS0Ywb0U5a1dVTW0xQT09 or
    ii. Dial by your location: (888) 788-0099 (Meeting ID: 98067777824)

    Meeting Materials:

    May 4, 2020

    Time: 3:00 - 4:30 PM
    Participation:
    i. Join Zoom Meeting: https://zoom.us/j/91077805472 or
    ii. Dial by your location: (888) 788-0099 US Toll-free

    Meeting Materials:

    March 20, 2020 - CANCELLED

    Time: 11:00 AM - 3:00 PM
    Conference Line: 1-888-455-3150; Participant Code: 3143427

    Meeting Materials:

    January 17, 2020

    Time: 10:00 AM - 3:00 PM
    Location: 1000 G Street, #100, Sacramento, CA 95814
    Conference Line: 1-888-455-3150; Participant Code: 3143427

    Meeting Materials:

    December 6, 2019

    Meeting Materials:

    October 18, 2019

    Meeting Materials:

    August 16, 2019

    Meeting Materials:

    July 12, 2019

    Meeting Materials:

    May 17, 2019

    Meeting Materials:

    March 15, 2019

    Meeting Materials:

    January 18, 2019

    Meeting Materials:

    For past meeting information and materials, please contact ADRC program staff at ADRC@aging.ca.gov.

    ADRC Partnership Benefits

    The growing number of Californians seeking Long-Term Services and Supports (LTSS) and the desire to develop coordinated networks to assist older adults, people with disabilities and caregivers in navigating the fragmented/complex system of LTSS often results in local leaders exploring service delivery improvements using the ADRC ("No Wrong Door") partnership model. Local government and non-profit organizations may begin an ADRC partnership by contacting CDA at any time. CDA provides interested partnerships with information bulletins, updates, training opportunities, and announcements for planning a local ADRC partnership.

    Partnership benefits include:

    • Streamlined Information and Services to Consumers: Consumers of any age, disability, or income level can contact any one ADRC partner organization to access a wide array of Long-Term Services and Support options offered by ADRC partners in the community.
    • Community Collaboration: ADRCs have the opportunity to collaborate with local health care systems, veterans’ organizations, independent living organizations, and aging service organizations to enhance access to public and private programs/services for consumers and strengthen resources for each partner organization.
    • Maximization of Resources: ADRC partnerships can maximize existing resources and streamline consumers’ access to services through shared program intake, application assistance, service provider information, and staffing and funding resources.
    • No Cost Technical Assistance: ADRCs are provided guidance for planning and sustaining ADRC partnerships and services.

    Path to ADRC Designation

    Step 1: Submit Letter of Interest

    • Submit Letter of Interest (link below in ADRC Designation Resources section) with contact information to receive information, tools, updates, and training opportunities.

    Step 2: Apply for Emerging ADRC Status

    • Complete the Emerging ADRC Evaluation Tool (link below in ADRC Designation Resources section) demonstrating that your partnership has developed the foundational building blocks to pursue ADRC designation.
    • CDA leadership will review your responses and evaluate the development of your foundational building blocks.
    • Upon approval, your Emerging ADRC partnership would be able to apply for infrastructure development funds as available, receive one-on-one technical guidance, and be granted approval to be recognized as an Emerging ADRC.
    • Continue developing your ADRC partnership to fulfill the ADRC Designation Criteria in establishing a No Wrong Door System and person-centered practices for your consumers.

    Step 3: Pursue ADRC Designation

    • When partnership has met the California ADRC Designation Criteria (2021) (link below in ADRC Designation Resources section), the ADRC partnership completes and submits the ADRC Designation Evaluation Tool along with any supporting documentation.
    • Evaluation of your ADRC Designation responses will go through a desk review, operational review, and interview process to assess whether ADRC Designation Criteria are met and person-centered practices and a No Wrong Door System are in place.

    Step 4: ADRC Designation Determination

    • An ADRC Designation Review Panel, consisting of representatives from CDA, the Department of Rehabilitation and other allied departments, will review submitted materials, evaluation reports, and staff recommendations to make the determination whether a partnership is granted designation status or needs additional time to meet designation requirements.
    • ADRC Designation signifies that CDA has assessed the effectiveness of your partnership and has granted approval to be designated as an ADRC. Partnerships that are granted approval to become a Designated ADRC will receive an acknowledgement and certification from CDA to signify ADRC designation status.
    • Upon designation, continue to develop and enhance your ADRC partnership to expand your reach to more consumers and streamline access to services.

    Contact ADRC@aging.ca.gov for further information.

    ADRC Designation Resources

    CDA supports local partnerships in putting together the building blocks of the ADRC model by supplying information and technical assistance. Resources to support your local partnership are provided below.

    Path to ADRC Designation – This document outlines the general steps for local partnerships to achieve ADRC Designation.

    Making the most of ADRC Partnership - A planning tool for local partnerships to prepare and discuss with partners to pursue ADRC Designation.

    ADRC Self-Assessment Tool - This is a self-administered ADRC readiness review intended to indicate the progress toward building the organizational relationships necessary for the success of an ADRC partnership in California. With this tool, core partners can assess their own level of readiness to finalize details necessary to meet the State's ADRC Designation Criteria.

    Letter of Interest Template – Interested Partnerships are requested to submit a Letter of Interest to formally express interest in learning about ADRC. Submission of a Letter of Interest will initiate communications and distribution of information bulletins, updates, training opportunities, and announcements form CDA, as available. Letter of Interest may be submitted at any time.

    ADRC Core Partner MOU Sample – This is a sample MOU template that can be used by ADRC Core Partners for outlining partnership expectations and facilitating positive local ADRC partnerships.

    ADRC Designation Criteria – California’s ADRC Designation Criteria are based on the federal Administration on Community Living (ACL) No Wrong Door (ADRC) Key Elements and were developed in collaboration with stakeholders. The ADRC Designation Criteria serve as consistent hallmarks of quality for each ADRC partnership.

    Emerging ADRC Evaluation Tool – This tool outlines the criteria for becoming an Emerging ADRC. The criteria focuses on eight baseline measures from the California ADRC Designation Criteria (2021) and are seen as the foundational building blocks in developing ADRC core functions, a person centered philosophy, and a No Wrong Door System to better serve consumers in the community.

    ADRC Designation/Re-Designation Process (2019) – CDA has updated its designation/re-designation process effective October 2019 to streamline the designation process for ensuring the integrity of the ADRC Partnership model as described in State statute (WIC 9120) and preparing designated and emerging ADRC partnerships for the ADRC Infrastructure Grants Program (WIC 9121).

    ADRC Designation Process Update (2022) – This document describes the process to becoming a Designated ADRC; includes updates to the procedures, tools, and submission deadlines for Interested Partnerships, Emerging ADRCs, and Designated ADRCs.

    ADRC Designation Evaluation Tool – This tool may be used by applicants and the ADRC Designation Review Panel to evaluate whether applications fulfill the identified ADRC Key Indicators for becoming a State-designated ADRC.

    Questions about ADRC topics may be sent to ADRC@aging.ca.gov.

    Important Due Dates

    ADRC Designation Application

    Local partnerships can apply for ADRC Designation at any time. However, local partnerships must submit a completed ADRC Designation Evaluation Tool and related documentation August 5, 2022 or no later than October 28, 2022 for review and consideration to be a Designated ADRC effective January 2023. Refer to the ADRC Designation Process Update (2022) for further instructions.

    Note: No action is required at this time from currently Designated ADRCs to maintain designation status.

    Emerging ADRC Status Application and Renewal

    • Current Emerging ADRCs interested in renewing Emerging status past December 31, 2022 must submit a completed Emerging ADRC Evaluation Tool August 5, 2022 or no later than October 28, 2022. Emerging ADRCs that do not submit their evaluation tool by October 28, 2022 will no longer be considered an Emerging ADRC effective January, 2023.
    • New applicants may apply for Emerging ADRC status at any time. However, those who want to be considered for Emerging ADRC status effective January 1, 2023 must apply by submitting a completed Emerging ADRC Evaluation Tool August 5, 2022 or no later than October 28, 2022.
    • Refer to the ADRC Designation Process Update (2022) for further instructions.

    General Information

    The Aging and Disability Resource Connection (ADRC) program develops coordinated networks of programs and services (No Wrong Door Systems) to serve the needs of older adults, people with disabilities and caregivers in navigating the fragmented/complicated system of long-term services and supports and achieving their personal goals and preferences for healthy aging. California Senate Bill 80 (SB 80) established the State’s first ADRC Infrastructure Grants Program which enables the California Department of Aging (CDA) to award grants to interested and qualified Area Agencies on Aging (AAA) and Independent Living Centers (ILC) to 1) complete the planning and application process for designation and approval to operate as an ADRC program and 2) aid Designated ADRC programs in expanding or strengthening services for the purpose of implementing a No Wrong Door System. Local partnerships that have been approved as a Designated ADRC or an Emerging ADRC are qualified to receive funding under the ADRC Infrastructure Grants Program.

    Grant Documents:

    Reporting Requirements

    ADRC Work Plan

    • Who is required: Emerging ADRCs
    • Frequency: Quarterly
    • Due Dates:
      • October 31, 2022 for updated work plan indicating the progress made between July 1, 2022 and September 30, 2022
      • January 31, 2023 for updated work plan indicating the progress made between October 1, 2022 and December 31, 2022
      • April 30, 2023 for updated work plan indicating the progress made between January 1, 2023 and March 31, 2023
      • July 31, 2023 for updated work plan indicating the progress made between April 1, 2023 and June 30, 2023
    • Submissions: Send to ADRC@aging.ca.gov
    • Templates/Guidance:
      • CDA does not require a specific template for Work Plan; however, you may refer to the sample template that is downloadable below for consideration.

    Service Data Reports

    • Who is required: Designated ADRCs
    • Frequency: Quarterly
    • Due Dates:
      • October 31, 2022 for all activities that occurred between July 1, 2022 and September 30, 2022
      • January 31, 2023 for all activities that occurred between July 1, 2022 and December 31, 2022 (cumulative of first two quarters)
      • April 30, 2023 for all activities that occurred between July 1, 2022 and March 31, 2023 (cumulative of first three quarters)
      • July 31, 2023 for all activities that occurred between July 1, 2022 and June 30, 2023 (cumulative of all four quarters)
    • Templates/Guidance:
      • Refer to ADRC Service Data Report form (CDA 7029) and instructions (CDA 7029i)
      • ADRCs are requested to report all services provided by its core and extended partners, regardless of whether services are funded with ADRC Infrastructure Grants Program funds or not. ADRC partners are encouraged to develop a methodology for completing and submitting accurate data reports to the best of their abilities.
    • Training:
    • Submissions: Send to ADRC@aging.ca.gov

    Expenditure Reports

    • Who is required: Designated and Emerging ADRCs
    • Frequency: Monthly
    • Due Dates:
      • No later than the last business day of each month for the previous month’s expenditures. For example, the October 2020 expenditure report is due to CDA by November 30, 2020 and will capture all expenditures from October 1, 2020 through October 31, 2020.
      • July 31, 2021 for the Final Report of Expenditures (Closeout Report)
    • Templates/Guidance:
      • Refer to the "ADRC Infrastructure Grants Program Expenditure Report & Request for Reimbursement" template and instructions.
      • ADRC Infrastructure Grants Program expenditures must be tracked and reported separately from ADRC CARES Act expenditures.
    • Submissions: Send to finance@aging.ca.gov
    Reporting Templates and Instructions:

    Under construction.

    General Information

    In response to the COVID-19 crisis, Congress has approved H.R. 748 (The Coronavirus Aid, Relief, and Economic Security (CARES) Act) which allocated $50 million in funds at the national level for State Aging and Disability Resource Centers. The Administration for Community Living is allocating this emergency funding to states based on the number of individuals in the state who are age 60 and older (based on 2018 Census data) and individuals of all ages with disabilities (based on 2017 American Community Survey data). California’s allocated amount is $3,005,454. Local partnerships that have been approved as a Designated ADRC or an Emerging ADRC are eligible to receive funding under this funding opportunity.

    The purpose of this funding opportunity is to aid California’s Aging and Disability Resource Connection Program efforts to prevent, prepare for, and respond to, COVID-19 by 1) supporting capacity and resource allocation at the local level to ensure coordination across agencies and programs, and 2) supporting immediate response to urgent needs resulting from the impacts of the COVID-19 pandemic. This ADRC/NWD System funding opportunity shall be primarily used for conducting "rapid assessments" and supporting lasting system changes related to consumer access to existing long-term services and supports (LTSS) options. "Access" is defined as:

    • Connecting individuals to existing LTSS options.
    • Support for navigating the healthcare and long-term care system.
    • Enhancing and/or converting service delivery models (i.e., converting to virtual and/or web-based services) to overcome consumer challenges in obtaining existing LTSS options.
    • Adopting system change initiatives to improve care coordination for consumers and provide streamlined access to existing LTSS options.
    • Improving coordination and integration between healthcare and long-term care service providers.
    • Establishing consumer-friendly entry points, or new interfaces, for people seeking LTSS options at the community level.
    General Resources:

    Reporting Requirements

    Expenditure Reports

    • Who is required: Designated and Emerging ADRCs
    • Frequency: Monthly
    • Due Dates:
      • October 15, 2020 for the expenditure period of April 1, 2020 through September 30, 2020
      • Effective November 30, 2020, ADRCs must begin submitting monthly ADRC CARES Act expenditure reports to CDA, which are due no later than the last business day of each month for the previous month’s expenditures. For example, the October 2020 expenditure report is due to CDA by November 30, 2020 and will capture all expenditures from October 1, 2020 through October 31, 2020.
      • October, 31, 2022 for the Final Report of Expenditures (Closeout Report)
    • Templates/Guidance:
      • Refer to "ADRC CARES Act Expenditure Report" form and instructions
      • ADRC CARES Act expenditures must be tracked and reported separately from ADRC Infrastructure Grants Program expenditures.

    Performance Data Reports

    • Who is required: Designated and Emerging ADRCs
    • Frequency: Semi-Annually
    • Due Dates:
      • October 15, 2020 for all activities occurred between April 1, 2020 and September 30, 2020
      • April 15, 2021 for all activities occurred between October 1, 2020 and March 31, 2021
      • October 15, 2021 for all activities occurred between April 1, 2021 and September 30, 2021
      • April 15, 2022 for all activities occurred between October 1, 2021 and March 31, 2022
      • October 15, 2022 for all activities occurred between April 1, 2022 and September 30, 2022
    • Templates/Guidance:
      • Refer to the "ADRC CARES Act Data Collection & Reporting Form" and instructions.
      • ADRCs are requested to report all services provided by its core and extended partners, regardless if services are funded with ADRC CARES Act funds or not. With the understanding that Emerging ADRCs may not have yet fully developed ADRC core services/functions (e.g., Options Counseling and Transition Services), Emerging ADRCs may not have any information to report for certain data elements. ADRC partners are encouraged to develop a methodology for completing and submitting accurate data reports to the best of their abilities.

    Property Purchases

    • Who is required: Designated and Emerging ADRCs
    • Frequency: Prior to purchase/disposal of any property and after the purchase of property
    • Templates/Guidance:
      • Refer to Program Memo 21-27 for guidelines and requirements.
      • Refer to "ADRC CARES Act Property Purchase Request Form" and instructions.
      • Refer to "ADRC CARES Act Property Acquisition Form" and instructions.

    Rapid Assessment

    • Who is required: Designated and Emerging ADRCs
    • Frequency: At least twice during the funding period
    • Due Dates:
      • August 31, 2020 for initial assessment
      • October 31, 2022 or sooner for updated assessment(s)
    • Templates/Guidance:
      • Refer to the "Rapid Assessment" template and instructions.
      • Although only one updated assessment is required, ADRCs may submit updates on multiple occasions.

    For all submissions, please send to ADRC@aging.ca.gov

    Reporting Templates and Instructions:

    Technical Resources

    Care Transition Services

    Addressing the Digital Divide

    Addressing Social Isolation and Loneliness

    Other Resources

    General Information

    The Administration for Community Living (ACL) in collaboration with the Centers for Disease Control and Prevention has authorized the COVID-19 Vaccine Access funding opportunity to assure that vulnerable and underserved populations have access to the COVID-19 vaccine. Current states receiving ADRC/No Wrong Door (NWD) COVID-19 CARES Act funding were allocated funding from ACL to reach and support vaccine access for at-risk older adults and people with disabilities by 1) creating state and local-level partnerships and 2) coordinating broad outreach, awareness, and education to support vaccine access. California’s total funding allocation from ACL is $1,562,836. Local partnerships that have been approved as a Designated ADRC or an Emerging ADRC are eligible to receive funding under this funding opportunity.

    General Resources:

    Reporting Requirements

    Guidance for reporting requirements for the ADRC COVID Vaccine Access funding are here:

    Data Collection Reports

    • Who is required: ADRCs participating in ADRC COVID Vaccine Access Funding
    • Frequency: Every other month
    • Due Dates:
      • August 4, 2021 for all activities occurring between April 1 – June 30, 2021
      • September 23, 2021 for all activities occurring between July 1 – August 31, 2021
      • November 23, 2021 for all activities occurring between September 1 – October 31, 2021
      • January 24, 2022 for all activities occurring between November 1 – December 31, 2021
      • March 24, 2022 for all activities occurring between January 1 – February 28, 2022
      • May 24, 2022 for all activities occurring between March 1 – April 30, 2022
      • July 25, 2022 for all activities occurring between May 1 – June 30, 2022
      • October 24, 2022 for all activities occurring between July 1 – September 30, 2022
    • Templates/Guidance:

    Expenditure Reports

    • Who is required: ADRCs participating in ADRC COVID Vaccine Access Funding
    • Frequency: Monthly
    • Due Dates:
      • No later than the last business day of each month for the previous month’s expenditures. For example, the July 2021 expenditure report is due to CDA by August 31, 2021 and will capture all expenditures from July 1, 2021 through July 31, 2021.
      • October 31, 2022 for the Final Report of Expenditures (Closeout Report)
    • Templates/Guidance:
      • Refer to the "ADRC COVID Vaccine Access Expenditure Report" template and instructions.
      • Submit each report separately.
      • ADRC COVID Vaccine Access expenditures must be tracked and reported separately from ADRC Infrastructure Grants Program and CARES Act expenditures.
    • Submissions: Send to finance@aging.ca.gov, with the subject line containing the month/year of the report.

    Property Purchases

    Reporting Templates and Instructions:

    Technical Resources

    Educational Toolkits

    • Community Education Toolkit: COVID-19 Vaccine Education Initiative, this toolkit aims to make it easy to educate your community members about COVID-19 vaccines and increase confidence in them. All materials were created based on extensive research with diverse Americans and in collaboration with people who self-identify as members of each key community. All assets are free for use.
      https://adcouncilvaccinetoolkit.org/
    • The National Association of Councils on Developmental Disabilities (NACDD) created GetOutTheVaccine.org, a website that helps people with disabilities make informed decisions about getting vaccinated
    • 5 Steps to Proactive Vaccine Outreach.
    • Strategies for Coordinating on Vaccine Outreach.
    • Moving from Fear to Knowledge to Action: A Pandemic Playbook. This Playbook documents the present, identifies what was done well and what can be done more effectively, captures lessons learned, shares best practices, and better positions providers of long-term services and supports to prepare for and mitigate the impact of a pandemic.
    • U.S. Department of Health and Human Services expanded its toolkit for community messaging to include new materials you can use to educate your community about who is eligible for a booster (all adults) and when they are eligible. Share these print and digital outreach resources for COVID-19 vaccine boosters.
    • CDC recently strengthened recommendation for second COVID-19 booster doses. CDC now recommends that people 50+ years and people 12+ years who are immunocompromised should receive a second booster dose using an mRNA COVID-19 vaccine at least 4 months after the first booster dose. People 18-49 who got two doses of J&J vaccine may choose to receive a second COVID-19 booster dose. Please share their new webpage to help keep you up to date on the latest vaccine resources.
    • What should long-term care facilities do about a second COVID booster dose? Many California Long Term Care Facilities (LTCF) residents are now eligible for a second booster. Click on the link for FAQs for Long Term Care Settings. For additional details on COVID vaccine access, refer to the Long-Term Care Facility COVID-19 Vaccine Toolkit.
    • Insurance coverage of at-home COVID-19 tests. There now are several no-cost ways to get tested and to obtain at-home test kits to have on hand in case they’re needed. Further details can be accessed in this fact sheet.
    • Medicare coverage of at-home COVID-19 tests (Coming soon):
    • New program to allow Medicare beneficiaries to get up to eight at-home COVID-19 test kits at no cost to them. The program will launch early this spring and is one of the things included in this fact sheet.

    Webinars and Podcasts

    Federal Guidance

    General Information

    Medicaid Administrative Claiming (MAC), also known as Federal Financial Participation (FFP), is a way for states to receive federal funding for conducting administrative activities that support the Medicaid program. The role that the Aging Disability Resource Connection (ADRC)/No Wrong Door (NWD) System plays in helping older adults, people with disabilities, and caregivers understand and navigate the complex system of long-term services and supports includes many administrative activities that are eligible for MAC. ADRC activities that may be eligible for MAC include:

    • Outreach
    • Person-Centered Counseling
    • Facilitating Medicaid Eligibility
    • Training
    • Program Planning
    • Quality Improvement

    Recognizing that MAC is one way to help sustain California’s ADRC/NWD System and enhance access to the Medi-Cal program, Senate Bill 453 (Hurtado, 2019) was passed in October 2019, directing the California Department of Health Care Services (DHCS) and the California Department of Aging (CDA) to work together to determine whether MAC can be used to support the ADRC/NWD System. Joint work efforts by DHCS and CDA to implement MAC are currently underway. The timeline below displays the projected timeline for MAC implementation.

    This image represents a timeline which outlines the major tasks that need to be completed in order to meet the July 1, 2024 implementation date for Medicaid Administrative Claiming. In calendar year 2021, an ADRC Medicaid Administrative Claiming overview training took place in quarter 2, codes were developed in quarter 3, and a code clarity pilot took place in quarter 4. For calendar year 2022, the time study methodology was developed in quarters 1 and 2, the time study will take place in quarter 3, and the time study analysis will be conducted in quarter 4. The claims submission process will also be developed in quarters 3 and 4. In calendar year 2023, monitoring processes will be developed in quarter 1, the November estimate will be completed in quarter 2, and the May revision estimate will be completed in quarter 4. Also, the DHCS statewide cost allocation plan will be updated in quarters 1 and 2, the local MOU between CDA and ADRC partners will be drafted in quarter 3, and the state MOU between CDA and DHCS will be drafted in quarter 4. The local guidance manual and federal submission packets will be developed simultaneously throughout calendar years 2021, 2022, and 2023. The federal packet to CMS will be submitted by December 31, 2023 to allow 6 months for review and approval prior to full implementation by July 1, 2024. During calendar year 2024, while awaiting review and approval by CMS, mock quarterly submissions will be conducted during quarters 1 and 2.
    General Resources:

    Time Study

    Time studies are used to calculate the percentage of time ADRC staff spend performing Medicaid-related administrative activities that are reimbursable through MAC. Staff use the ADRC coding structure to document their daily activities for a set number of days each quarter.

    Time Study Tools:

    ADRC Library

    Aging and Disability Resource Connections in California, whether they are designated, emerging, or interested, can find helpful resources and tools on this page. Bookmark this page, as updates are posted frequently.

    • Training and Resources
      Trainings – A Comprehesive List

      A list of available trainings known to the ADRC Branch Team in the main areas that ADRCs serve consumers, such as Options Counseling, Transition Services, No Wrong Door, and more. Please note that this list is not yet vetted by, or endorsed by, the California Department of Aging. This document is being updated frequently.

      Resources – A Comprehensive List

      A list of resources known to the ADRC Branch Team in the main areas that ADRCs serve consumers, such as Options Counseling, Transition Services, No Wrong Door, and more. Please note that this list is not yet vetted by, or endorsed by, the California Department of Aging. This document is being updated frequently.

    • ADRC Peer Promising Practices

      To assist ADRCs in bringing forward successful practices to our ADRC partnerships, the ADRC Bureau has created an ADRC Promising Practices library. ADRC Promising Practices are innovative practices implemented by ADRC partnerships that have helped to establish successful ADRC business and program methods and contributed to the development of a local No Wrong Door system. We thank our ADRC Partnerships for submitting and sharing their practices. Though these practices are not officially endorsed by CDA, they are being shared as promising practices for consideration and implementation in local ADRC partnerships. Submissions for ADRC Promising Practices are accepted throughout the year and reviewed twice a year for acceptance, recognition and posting to the ADRC Promising Practices library. For more information about specific Promising Practices, please email the contact(s) identified for each promising practice or ADRC@aging.ca.gov.

      • Title: Integrated Intake
        Submission: ADRC of San Francisco
        Contact: Kelly Bryant, email: kelly.bryant@sfgov.org
        Category: No Wrong Door, Person Centered Practices
        Identified Issue: How to develop a No Wrong Door system using Person Centered Practices with multiple partners and 13 satellite locations
        Promising Practice: Partners work together to provide consumers seamless transitions to services through a centralized intake helpline. The intake helpline is operated by social workers who conduct whole person assessments with consumers, family caregivers, and professionals who seek services for older adults and adults with disabilities.
        Results: Trained social workers provided services based on the needs of the individual via telephone, in-person meeting, or virtual connection.
      • Title: Partner Network Development
        Submission: Orange County ADRC
        Contact: Megan Granata or Marco Rodriguez, email: mgranata@daylemc.org or marco.rodriguez@occr.ocgov.com
        Category: No Wrong Door
        Identified Issue: How to establish a streamlined referral process
        Promising Practice: Partners are subcontracted to provide one or more core services in their specialty areas. Collaborative practices such as utilizing an interagency online referral form, offering multiple office locations, and holding monthly program meetings for resource-sharing and problem-solving are effective in maintaining open partnership communication.
        Results: Increased awareness of available community resources among staff, strengthened partnerships, and streamlined referral process.
      • Title: Online Resource Directory
        Submission: ADRC of the Mother Lode
        Contact: Chris McCoy, email: cmccoy@area12.org
        Category: No Wrong Door, ADRC Service Function: Enhanced Information and Referral
        Identified Issue: How to provide information and assistance at times that are convenient
        Promising Practice: Create an online resource directory that provides information about local services and programs. Since the resource directory is online, consumers can access at any time when it is convenient for them.
        Results: Consumers have access to resources, links to programs and each core partner website.
      • Title: QR Code for the Online Resource Directory
        Submission: ADRC of the Mother Lode
        Contact: Chris McCoy, email: cmccoy@area12.org
        Category: Outreach and Awareness, ADRC Service Function: Enhanced Information and Referral
        Identified Issue: How to instantly share content or links
        Promising Practice: Create a Quick Response (QR) code for instant access to online resources. The QR code can easily be scanned with a smartphone or iPad, and the consumer is directed to the designated link or resource. The QR code is easily incorporated to all forms of advertising such as fliers, postcards, or business cards.
        Results: It is faster for consumers and staff to reach the online directory.
      • Title: Centralized Web-Based Platform
        Submission: Central and South Los Angeles ADRC
        Contact: Keith Miller, email: kmiller@calif-ilc.org
        Category: Data Sharing
        Identified Issue: How to collaborate and avoid working in silos
        Promising Practice: Consistent and real-time collaboration and data sharing can be achieved through an adopted centralized web-based platform. Partners utilize the centralized web-based platform to intake ADRC related calls, create and update client information, and streamline referrals. The web-based platform can also track client demographics, file numbers, surveys, and coordinator assignments. Agreeing on the language and definitions within the web-based platform allows for easier coordination efforts between multiple agencies.
        Results: Users have real time information on services requested and provided, and partnership collaboration is streamlined.